The Scout Association’s commitment to protecting privacy and data protection has been adopted as a key policy for Scouting. This key policy underpins both this Data Protection Policy and other associated policies used by The Scout Association, local Scouting and its…
1. Purpose of this Data Protection policy and what it covers
This policy sets out 10th Leicester (Syston) Scout Group’s approach to protecting personal data and explains your rights in relation to how we may process personal data. More detail in respect of how we process and protect your data is…
2. Some Important Definitions
‘We’ means 10th Leicester (Syston) Scout Group ‘ICO’ is the Information Commissioner’s Office, the body responsible for enforcing data protection legislation within the UK and the regulatory authority for the purposes of the GDPR ‘Local Scouting’ and ‘Scout unit’ mean Scout Groups, Districts, Counties, Areas, Regions…
3. What is personal data?
Personal data means any information about an identified or identifiable person. For example, an individual’s home address, personal (home and mobile) phone numbers and email addresses, occupation, and so on can all be defined as personal data. Some categories of…
4. How does data protection apply to local Scouting?
Data protection legislation applies to all data controllers regardless of whether they are charities or small organisations. It applies to local Scouting in the same way as it does to other organisations. Scout units are created and run as independent…
5. What type of personal data do we collect, and why?
5.1 Members and Volunteers We benefit from the service of a large number of members giving their time to Scouting at both UKHQ and local Scouting levels. We may hold personal data (including sensitive personal data) about members and volunteers…
6. Conditions for collecting personal data
6.1 Keeping to the law We must keep to the law when processing personal data. To achieve this, we have to meet at least one of the following conditions: you have to give (or have given) your permission for us…
7. Keeping personal data secure
Everyone who handles personal data (including members and volunteers) must make sure it is held securely to protect against unlawful or unauthorised processing and accidental loss or damage. We take appropriate steps to make sure we keep all personal data…
8. Responsibilities
We expect our staff, managers, trustees, volunteers, members and any providers we use (for example payroll or pension providers) to keep to the guidelines as set out in our Data Policy and under ICO and GDPR guidance when they are…
9. Data Retention
We may keep information for different periods of time for different purposes as required by law or best practice. Individual departments include these time periods in their processes. We make sure we store this in line with our Data Retention…
