2. Some Important Definitions

‘We’ means 10th Leicester (Syston) Scout Group

‘ICO’ is the Information Commissioner’s Office, the body responsible for enforcing data protection legislation within the UK and the regulatory authority for the purposes of the GDPR

‘Local Scouting’ and ‘Scout unit’ mean Scout Groups, Districts, Counties, Areas, Regions (Scotland) or Countries.

Personal Data’ is defined in section 3

‘Processing’ means all aspects of handling personal data, for example collecting, recording, keeping, storing, sharing, archiving, deleting and destroying it.

‘Data Controller’ means anyone (a person, people, public authority, agency or any other body) which, on its own or with others, decides the purposes and methods of processing personal data. We are a data controller insofar as we process personal data in the ways described in this policy.

Data processor’ means anyone who processes personal data under the data controller’s instructions, for example a service provider. We act as a data processor in certain circumstances.

Subject Access Request’ is a request for personal data that an organisation may hold about an individual. This request can be extended to include the deletion, rectification and restriction of processing.

Compass’ Compass is a The Scouts Association web-based membership system. Local Scouting must comply with the Data Protection Act 1998 and the GDPR when using The Scout Association’s Membership System Compass.

‘OSM’ Online Scout Manager (OSM) is a third party data processor used by 10th Leicester (Syston) Scout Group and our leaders.

‘Microsoft 365’ Microsoft 365 is a third party software that is used as secure storage and email.